Smooth Migration of IT Systems and Data Following Carveout

Velocity Rail Solutions, a Wind Point Partners portfolio company and the largest direct-to-locomotive fueling and servicing company in the United States, required a carveout from its private equity owner to establish itself as a standalone company under new ownership. The new entity needed an entirely new ecosystem along with a carefully executed migration of its data, applications, and systems to minimize downtime and business impact. And it needed to be fully independent and operational before the transition service agreement (TSA) expired in eight weeks.  

• When separation efforts exceed plan, more than nine out of ten PE firms report added costs of at least 10 percent of the original deal value 

• Typical TSAs run 6–12 months 

Our multistep carveout approach with staged cutovers included:  

• Comprehensive discovery and due diligence of existing systems to verify client documentation and plan the project to align with the established transition service agreement (TSA) between the outgoing private equity company and the inbound entity. This analysis covered more than three weeks and was essential to project success. 

• Executing a tailored solution to migrate an always-on, mission-critical, custom-built application. Because the platform was vendor-developed and central to daily operations, Resultant led separate vendor planning, executed multiple test migrations, and built contingency plans to ensure a successful transition within the TSA window. 

• Forklifting of all applications and migration of all data, devices, and systems from the private equity firm’s platforms into a new environment. This included Microsoft 365 applications such as Outlook, OneDrive, and SharePoint, many terabytes of data, personal files, and more, which were copied ahead of a highly coordinated cutover. 

• Organizational change management, including client communications, training, documentation, and more, to increase awareness, understanding, and confidence in updated processes, tools, and the new IT environment. 
• Design and implementation of managed services, enabling Resultant to provide management, support, and maintenance of systems and assets, including the devices of a workforce that was almost entirely remote.